Entry and fees
All deposit payments and final balances must be paid by either bank transfer or cash direct to Petrolhead Rally, This information is sent to all participants via email once Petrolhead Rally registration is complete. The entry fee covers hotels situated where Pertolhead Rally see fit to suit each event and the amount of people on each rally. The entry fee does not include any personal expenses during the event including parking, public transport, petrol, tolls, food and drink, fines, personal loss or damage or any other expenses. If you have any queries about expenses during a rally please speak to an onsite member of Petrolhead Rally staff. All participants are responsible for any expenses and any fines or charges will be invoiced with payment terms of 7 days from the charge being incurred. Once an entry fee, deposit or part payment has been paid for entry into a Rally, this fee is non-transferable to any other future Rallies, any other teams or any part payment of any future Rallies. If any member of your team causes any damage to property during the course of the rally, your driver’s details will be handed over to the police as the responsible party. You confirm that any damages resulting in a claim will be paid in full to the individual, company or establishment within 24 hours of the incident.
All channel crossings are provided as per event description on the Petrolhead Rally website. If any participants miss a planned train or ferry then they are subject to a possible administration fee from the applicable company which they will be expected to pay. The organiser of the Petrolhead Rally accepts no responsibility for the consequences of you being refused entrance or exit in to or out of any country or city during the event including any cost incurred. This is all the participant’s responsibility and in particular any additional costs incurred are solely the participant’s responsibility. All drivers must hold a full valid and unrestricted driver’s license and a current and valid passport along with any other visa requirements. This is the sole responsibility of the participant.
As part of the entry fee, all participants will receive hotel accommodation in specified location. Pertolhead Rally aims to provide twin rooms in all hotels but, depending on the country and hotel, some rooms may be double beds. Hotels will not always be in the city centre and some will require a return taxi journey to evening events. All participants must provide a credit card as a security deposit when entering the accommodation provided and will be charged for any damages/incidentals before leaving the venue.
Any support vehicles pay the same entry fee as a normal participant. Anyone found bringing extra participants or vehicles to the event without notifying Petrolhead Rally will be removed from the event without refund.
All drivers must comply with the law at all times. All participants must adhere to all applicable laws and regulations of each and every country you travel in. This includes without exception all speed regulations, visas, laws of the road, laws relating to the safety of your vehicle and laws relating to the possession or use of alcohol, drugs or other prohibited substances. You cannot participate in any other vehicle than the one you are registered with unless authorised by the organisers. If for any reason you decide to withdraw from the event your fee is neither transferable nor refundable under any circumstance. All drivers must drive with due care and attention. PertolHead Rally is not a race. Participants must not compete with each other or the general public. No bets can be made on the event. If anyone is found to be disregarding these rules they will be removed from the rally without a refund. All participants must be over 18 years of age.
You must not: consume alcohol whilst driving nor drive under the influence of alcohol or any other intoxicating substance at any time during the event. You must not: Drive if your ability to do so safely and properly is in any way compromised by illness, lack of adequate rest, or any other condition.
During each rally there will be evening events along the route. These evening events are for participants to socialise with each other. Participants are not required to attend or drink alcohol, this is purely the choice of each participant. You must take at least one form of valid ID to all parties e.g. a driving license or passport. The dress code for all Petrolhead Rally evening events is smart casual e.g. no trainers and no shorts. Please adhere to the rules of the establishment at all times. Petrolhead Rally takes no responsibility for personal loss or damage at the evening events. If any participants’ behaviour is found to be less than satisfactory at an evening event you will be immediately removed and prohibited from attending further evening events on the rally.
You must obtain and maintain appropriate vehicle insurance to cover your participation in the Event and shall provide proof of such insurance on registration day in a form satisfactory to the Organiser, this can be a cover note or certificate of insurance. Appropriate insurance includes, without limitation, minimum third party motor liability insurance, medical insurance and personal liability insurance, in all cases disclosing to the insurers that you are participating in the Event. Although Petrolhead Rally check insurance during registration, participation insurance is the sole responsibility of the participants.
You agree to have the “ Petrolhead Rally” and all official event sponsors’ stickers placed on your vehicle at all times during the event. You are responsible to keep all stickers’ clean and visible at all times. All stickers are non-permanent and are easy to remove and will not leave any damage to vehicles. The organisers are therefore not responsible for any claims of damage to your vehicle as a result of applying or removing of such stickers. If you do not display all Petrolhead Rally stickers at all times during the event you will be removed from the event with immediate effect and the remainder of your trip cancelled without refund. If you have any issues with stickers during the event please contact an onsite member of Petrolhead Rally staff.
By attending the event and therefore agreeing to these terms and conditions, you are agreeing that you will not organise, invest or fund a rally or similar event which attempts to replicate this event or any of its unique features, activities and components or which seeks to benefit in any way from the organiser’s branding or goodwill. Doing so will result in legal action from the organiser.
You are not permitted to use the ‘Petrolhead Rally’ logos, name or branding under any circumstance other than placing stickers on your vehicle for an event. If you have used the Petrolhead Rally logo or name in a way that Petrolhead Rally determines may have caused a negative effect to the company, this will result in legal action and any losses being claimed.
If your team arrives at or attempts to participate in the event displaying any branding of a sponsor that has not been authorised by the organiser, you will be required to remove it immediately. Any failure to do so will result in refusal to the event and loss of any participation in the Event and you shall not be entitled to a refund of your entry fee.
If your team is discovered to be promising sponsors any kind of media, celebrity endorsements, or anything else of any nature, Petrolhead Rally reserve the right to withdraw your team with immediate effect and you will not be entitled to any refund of your deposit or entry fee.
All sponsorship has to be authorised by the organiser and you will need to receive written consent from the organiser to place any sponsor(s) logos on your vehicle or clothing. Each team are allowed as many sponsors as they wish to help fund their rally. Team sponsors are allowed with no restrictions on size as long as you have the official Petrolhead Rally stickers in place (see sticker placement sent as part of welcome pack). The organiser reserves the right to refuse any unauthorised sponsored vehicles or individual participants entry to the event.
If you are unable to continue in the event for any reason whatsoever the organiser will NOT make any refunds of the entry fee or pay compensation to you. The organisers reserve the right to change the event schedule without prior notice if and when they wish to do so. No refunds of any kind including the entry fee will be made under any circumstances including, without limitation, if at any point after you have entered the event (i.e. after paying any sum towards taking part in the Event) you are unable to participate for any reason. Any team dropping out of any part of the event for any reason will not be entitled to any compensation.
Images and copyright
All participants acknowledge and consent to be photographed and to be included in any filming of footage documenting the event. You also agree that the Organiser and PertolHead Rally have the sole discretion to use or refuse to use any photographs or footage in which you appear, and that if the Organiser or PertolHead Rally does use such photographs or footage, it may be edited at the Organiser’s or PertolHead Rally sole discretion. You consent to the use of your name, image, likeness, voice and biographical material about you in connection with any and all footage, publicity and related promotional material and for any and all publicity and promotional purposes. You expressly release the Organiser and PertolHead Rally and all its employees, consultants, licensees and assigns from and against any and all claims which you have or may have for invasion of privacy, defamation or any other cause of action arising out of the production, distribution, broadcast or exhibition of photographs, footage or any promotional materials.
All participants are only entitled to take photographs and film footage of your participation in the event for NON-commercial purposes and only for personal and private use only. You are not entitled to reproduce or use photographs or footage of the event on any website, in any printed media or in any television programme without first obtaining the prior written consent of the organiser. You hereby agree to assign (by way of present assignment of future copyright) all your right, title and interest in the world-wide copyright and all intellectual property rights in such photographs or footage in perpetuity together with exclusive world-wide rights of exploitation thereof to Petrolhead Rally.
Petrolhead Rally will cancel any team who have not given their full team details including team members, vehicle make and model and vehicle registration within 30 days of the start of any event. Any teams who have not paid their final balance within 30 days of any event will also be cancelled without refund. The Organiser reserves the right to refuse participation in or to cancel the Event at any time for any reason whatsoever (without being obliged to disclose the reason). You will indemnify the organiser, its directors, officers, employees and consultants against any and all claims, lawsuits and causes of action whatsoever or howsoever arising and brought against them by any third party as a result of your action or participation in the event, including without limitation, your violation of any laws or regulations or your breach of these Terms and Conditions of entry.
Terms and Conditions changes
The organiser reserves the right to change these terms and conditions from time to time subject to notifying participants of the changes. You shall be deemed to have accepted the amended terms and conditions by participating in the Event.